Letter of Intent submission deadline: May 15, 2025

Proposal submission deadline: July 1, 2025

The European Solar Physics Division (ESPD) of the European Physical Society (EPS) solicits proposals by European groups to host the 18th European Solar Physics Meeting (ESPM-18) in the 2027 August 30 – September 17 timeframe. ESPMs include all aspects of heliophysics with an emphasis on solar physics and solar-terrestrial relations and typically attract more than 200 participants*. ESPMs are organized every three years, each time in a different European location, attracting significant visibility for the places and/or the group(s) that host them. The last ESPMs took place in Turin, Italy (2024); online (2021); Budapest, Hungary (2017); Dublin, Ireland (2014); Rhodes, Greece (2011); Freiburg, Germany (2008); Leuven, Belgium (2005); and Prague, The Czech Republic (2002). The Scientific Organizing Committee of ESPMs is the ESPD Board, elected every three years.

Interested groups are invited to send a single-page Letter of Intent (LoI) to submit a proposal to the ESPD President, Patrick Antolin, at patrick.antolin@northumbria.ac.uk. The deadline of the LoI submission is May 15, 2025. The ESPD Board will review the LoIs and the applicants of selected LoIs will be invited during the second half of May 2025 to submit a full proposal to host ESPM-18 (with a typical size of 2-3 pages) by July 1, 2025. The final selection will be made by the end of summer 2025, to allow the selected group of organizers two full years of preparation.

The successful proposal should state the envisioned meeting location with a brief cultural history of the area and emphasize (1) the ease of access for international participants, (2) availability and cost of different lodging options at close proximity to the meeting location or convenient ground transportation to the meeting location, (3) a description of the venue** including the space allocated for poster presentation*** and (4) suggested registration fee, with stated inclusions and breakdown. Proposed initiatives or references to the likelihood of obtaining funding support for students, early career post-docs, and/or colleagues from less privileged countries is strongly encouraged and will be taken into account during selection. The ESPD Board is also committed to assisting the Local Organizing Committee (LOC) in gathering support funds. The LOC would also have access to services provided by the EPS Conference Department, such as website management, registration handling, logistical coordination, social event planning, and on-site support. Proposals originating from groups who haven’t recently hosted the ESPM will be given higher consideration.

For more information and questions/clarifications, please contact the ESPD President, Patrick Antolin (patrick.antolin@northumbria.ac.uk) or the Chair of the Conference Committee, Stanislav Gunár (stanislav.gunar@asu.cas.cz).

Notes:

* In ESPM-16 the total number of participants was 280; In ESPM-17, it was 360;

**the ESPD Board is not in favour of parallel sessions;

***Space needed for about 150 posters per day.