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Results of survey on conference expectations

Posted By Administration, Thursday 13 February 2025
Author: Ariane Wenger

A thorough understanding of attendees and their specific needs is crucial for designing conferences that are both relevant and effective. Thus, in summer 2024, we conducted a survey on researchers’ perceptions of and expectations towards scientific conferences. The survey was also distributed to the European Physical Society, and you might have participated in it (see previous article). Thank you very much for your contribution!

Survey participants considered scientific conferences useful and important. In particular, participants expected to explore research objectives and network at their next planned conference. Participants’ expectations of what to gain at their next planned conference largely did not differ between conference formats. The only exception were participants’ networking expectations, as virtual participants had lower expectations to network than in-person participants (Figure 1). Based on this, it can be argued that differences between in-person conferences and alternative formats become marginal once virtual and hybrid conferences can enable effective networking.

Figure 1. Participants expectations of what to gain at conferences

The variables were measured on a Likert scale ranging from 1 (strongly disagree) to 7 (strongly agree). Dots represent means and error bars represent 95% confidence intervals. The five factors were measured with three to six items. Significant differences between in-person and virtual participants are marked with a *.

Participants’ conference expectations differed based on individual characteristics, such as career stage, geographical context, and personal circumstances, revealing that not all researchers need the same of conferences. Networking was the only factor that all participants expected to benefit from, highlighting that this is universally valued across all researchers and career stages.

Early-career researchers had higher expectations regarding acquiring general information, career development and securing scientific follow-up opportunities compared to senior researchers. Simultaneously, researchers from the Global South had higher expectations to acquire general information, explore research objectives and secure scientific follow-up opportunities compared to their researchers from the Global North. Furthermore, disadvantaged researchers (defined as those facing challenges with visa restrictions, childcare responsibilities, funding, and disabilities) had higher expectations for acquiring general information, career development and securing scientific follow-up opportunities compared to more privileged researchers. This highlights that researchers who are typically underrepresented and disadvantaged in traditional in-person conferences often stand to benefit the most from attending, as they pursue outcomes that go beyond networking.

Overall, the results highlight the potential of virtual and hybrid conference formats to meet the diverse expectations of researchers while significantly reducing travel-related greenhouse gas emissions and enhancing inclusivity by removing barriers like funding and visa restrictions. Virtual and hybrid formats can currently effectively address many conference objectives, except for networking, which requires innovative tools to support informal exchanges.  To transition toward sustainable practices, conference organizers should define clear goals, adopt purpose-driven formats, and invest in advanced technologies that cater to diverse researcher needs. These changes can align conferences with environmental and social sustainability goals while addressing the evolving needs of the global research community.

Annex

The results of the survey will be published in a research article that is currently under review. Complerte info can be found here.

Tags:  conference  EPS Associate Members  ETH Zurich  survey 

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Survey on researchers’ expectations of conferences

Posted By Administration, Friday 14 June 2024
Updated: Friday 14 June 2024

Author: Ariane Wenger


 Are you a researcher planning to attend scientific conferences? 

Please consider participating in and distributing this survey on researchers’ expectations of conferences that Ariane Wenger – a doctoral student at the Transdisciplinarity Lab (TdLab), ETH Zurich – is conducting as part of her dissertation on changing research exchange practices. The short (10 minutes) online survey is aimed at researchers of all scientific disciplines and career stages who are planning to attend scientific conferences. In particular, opinions and views of researchers from all around the world are appreciated. Participation in the survey will not only enrich this study, but will also help to identify avenues for enhancing current conference practices, benefiting the wider academic community.

The survey can be accessed here: https://ww3.unipark.de/uc/cexp1/.

Thank you very much for your support!

Tags:  conferences  EPS Associate Members  ETH Zurich  survey 

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Associate Membership: Feedback of the EPS Survey

Posted By Administration, Monday 17 May 2021

Authors: Eugenio Nappi, Pablo Garcia Tello, Christophe Rossel, Ophélia Fornari, Luc Bergé – Workgroup 1 – “Reaching Industry”


Organisations and companies of all sizes, in both the public and private sectors, which are involved in physics research or in the development of physics-based technologies, are invited to become EPS Associate Members.

EPS Associate Members (AM) benefit from the unique EPS platform to create partnerships with key stakeholders, industry insiders and decision makers interested in physics, and in addressing societal grand challenges. They have the opportunity to contribute directly to focussed actions involving a broad audience at international scientific conferences, technology trade fairs, and similar events.

EPS plans to improve its collaboration with industrial partners, as they are fundamental for translating basic research into innovation, products, and businesses creating value and impact for society. In the US, more than 50% of physics graduates are used to work in the private sector [1]. In the EU, physics-based industries produce 16% of business revenue, 2/3 being generated in Germany, UK, France, and Italy [2]. Other statistics show that the demand for STEM* professionals and associate professionals is expected to grow by 8% between 2013 and 2025, whilst the average growth forecast for all occupations is 3%.  Employment forecast in STEM-related sectors shows a similar trend: in 2015 it was estimated to rise by 6.5% between 2013 and 2025, although with huge differences across sectors [3]. In parallel, in the past years, Europe has been experiencing a decline in the number of students opting for STEM-related careers [4].

EPS would like to contribute for mitigating this trend. In 2021, the EPS will propose new initiatives serving industrial physicists and for educating students about jobs in industry, with a dedicated staff member at the EPS secretariat. An EPS workgroup - “Reaching Industry” - engages into actions for the recruitment of Associate Members affiliated to physics-based companies and technical universities. It recently drew up a questionnaire that was sent to a panel of enterprises, technical high schools and universities between December 2020 and March 2021. The goal of this questionnaire was to probe their interest in becoming EPS AMs in the coming years.

This questionnaire proposed six questions, requesting the opinion of the respondents on the suitability of the present AM programme and related membership fees to their current needs. It asked also for possible proposals to enhance the EPS current offers, for their interest in joining our Society as AM and for which component of our learned society they would like to work (https://ec.europa.eu/eusurvey/runner/EPS-AM).

As displayed in the figure 1, the survey was sent to a selection of 62 organisations, composed of 10 regular EPS conference exhibitors, 10 companies proposed by the Industrial Liaison Office of the Istituto Nazionale di Fisica Nucleare (INFN/ILO), 12 Multinational and Small & Middle-sized Enterprises, 12 Technical Universities from Western Europe and 18 Technical Institutes - many of them being located in Eastern Europe - proposed by the EPS Young Minds Action Committee.

We received feedbacks from 37% of those who were contacted, and by March 1, 29% returned the questionnaire with complete answers. The distribution of respondents by European nation - even beyond - is detailed in the graphics below. Four of them manifested their interest in joining us within this year as new AM of the EPS. Two others expressed their interest to join next year, due to the pandemic situation.

 

FIG. 1: Number of companies and technical universities contacted during the EPS AM Survey (Dec. 2020 – March 2021), as a function of the countries hosting their organisation headquarters.
The number of answers (completed or still pending) and of the potentially future AMs are indicated.

 

What emerged from the survey is a common and repeated interest for the following activities:

  • Organisation of meetings or workshops between researchers and industrial representatives
  • Access to exhibits of top-level physics conferences at discount rates
  • Free access to scientific articles and reviews on topics of interest
  • Information on upcoming EPS conferences
  • Access to a database of bachelor/master students, PhD students and postdoctoral fellows

for employment or internships

  • Job offers available on an online platform.

As a reminder, EPS proposes three levels of Associate Membership (Prestige Sponsor, Sponsor for Societal Challenges, Supporter Associate Member), providing customised packages of benefits, prominently highlighted through multiple communication channels and well acknowledged for their commitment (see https://www.eps.org/page/membership_am):

1.  The Prestige Sponsorship for organisations that wish to sponsor the most prestigious prizes of the Society for outstanding contributions to physics. This category also makes it possible to create new awards tailored to the own field of interest and strategies of the AM.

2.  The Sponsorship for Societal Challenges for organisations that wish to support early career researchers in Europe, promote physics education, equal opportunities and/or physics for development.

3.  The Supporter Associate Membership for small and medium sized organisations that are seeking global exposure from EPS networks and events.

Most of the respondents did not make any definitive choice yet, even if a clear preference was expressed to join the AM categories 2 and 3.

As potential EPS Associate Member, the contacted companies and technical institutes proposed specific actions for adding higher value to their organisation. These could be priority actions developed together with the EPS, such as:

  • Initiatives to support early career researchers in Europe and promote physics education
  • Meetings and webinars to share interests and needs with other associate members or researchers
  • Opportunities to participate in scientific and industrial research projects with other partners
  • Creation of new consortia to participate in EU project calls.

The EPS acknowledged these suggestions and decided that, in addition to the rights and benefits linked to the above categories of membership, new advantages will be proposed in the future for all AMs, namely,

  • Discount rates for exhibitor stands and for participation in plenary talks, round tables, workshops and hands-on sessions during EPS Forums that will bring together young researchers, renowned experts and physics-based companies
  • Access to the broad EPS scientific and technological network of academic and industrial facilities, as well as to databases of professionals
  • Free access to Europhysics conferences dedicated to technological developments
  • Free-of-charge publication and consultation of job offers on EPS dedicated websites
  •  Participation to career development and societal (e.g., citizen science) meetings.

The present authors wish to thank again all the respondents for their important participation to the questionnaire and hope, with these new offers, to make EPS more attractive to physicists and engineers from the industry.

If you wish to join the EPS in this renewed framework of collaboration, do not hesitate to contact us at president@eps.org or ophelia.fornari@eps.org for complementary information.

Sources:

[1] American Physical Society

[2] “The Importance of Physics to the Economies of Europe”, European Physical Society, Sept. 2019

[3] “Encouraging STEM studies for the labour market”, European Parliament – Directorate General for Internal Policies (2015)

[4] “Europe needs more scientists”, European Commission - Directorate-General for Research (2004).

* STEM: Science, Technology, Engineering, and Mathematics

Tags:  EPS Associate Members  STEM  survey 

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Evaluating the effects of the shift to on-line teaching

Posted By Administration, Sunday 21 March 2021
Updated: Monday 22 March 2021
Author: David Sands, on behalf of IOP HEG, GIREP, EPS-PED

The outbreak of the COVID-19 pandemic in late 2019 and the ensuing lockdowns in early 2020 forced universities to move rapidly to distance teaching in order to minimize the spread of the disease. With very little time to prepare and in many cases little or no experience of on-line teaching, there was a strong sense of an emergency response to a crisis, with students showing  a great deal of understanding. However, with the summer of 2020 providing at least some opportunity to plan for the onset of the new academic year in the autumn of 2020, there has been an expectation that on-line teaching should provide an educational experience that matches students’ expectations. The Physics Education Division, working with the Higher Education Group of the Institute of Physics in London and GIREP, the International Group on Physics Education Research, is undertaking a project to evaluate the move to on-line teaching and we would appreciate your help, as readers of EPN, to gather information.

The survey is entirely anonymous and provides for short descriptive or reflective comments on up to three different activities. There are also a few questions aimed at some contextual information about the respondent, such as country, as well as a link to an independent survey which is intended only to provide the opportunity to supply contact details should you be happy to be contacted further. These details are not linked in any way to the teaching survey and there is no intention to link responses to specific individuals. In this way we hope to get an insight into views of on-line teaching across Europe.

We would also like to elicit the views of students across Europe and have prepared a similar survey. We would appreciate your help in distributing the link to your students regardless of whether you complete the staff survey or not. Again, the information is anonymous and is intentionally not linked to the staff survey. Nor does it ask for any information about individual members of academic staff or even the institution. Our aim is to evaluate whether students share the same perceptions as staff about what is effective or not in remote teaching.

The survey is open until July, but an early response would be appreciated, and we aim to report back through EPN with some conclusions about what is effective and why and where opportunities lie for further work in developing on-line teaching.

The staff survey can be accessed at:   https://tinyurl.com/yt6cig44

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If you are willing to disseminate the survey to your students, we have prepared the following text to help you.

What are your views of on-line teaching?

As a student of Physics, it would be valuable to hear your thoughts on the transition to online teaching and assessment in Physics in response to the Covid pandemic. What has worked well? What has been more challenging?  What changes would you like to see retained even when we are allowed to teach face-to-face again?

This survey is quick to answer and is gathering the views of physics students across Europe.  It is anonymous, and your thoughts are really valuable to inform future teaching of Physics.

The student survey can be accessed at:    https://tinyurl.com/1gx6xtvo

This survey is being run through the professional organisations: GIREP, the International Group on Physics Education Research; EPS, the European Physical Society, and IOP, the UK Institute of Physics.

Tags:  COVID-19 pandemic  EPS PED  EPS Physics Education Division  GIREP  on-line teaching  students  survey 

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eLife on a global research effort: How do you run and share your research?

Posted By Administration, Tuesday 24 September 2019

Do you publish open access, post preprints, make your data readily available? All or none of the above? We’d like to hear from you. We’re asking researchers across the sciences to complete our survey into research practices. It’s our hope that the results will help us and other involved organisations to develop resources and policies in tune with the community needs.

Take the survey now

Tags:  research  survey 

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EPS Survey on Open Science & Career Development for Researchers 2018

Posted By Administration, Thursday 8 November 2018

The survey was addressed to physicists in Europe, asking as many as possible to express their views on 'Open Science and Career Development'. It was formulated by the European Physical Society (EPS) in collaboration with the European Council of Doctoral Candidates and Junior Researchers (Eurodoc). It was launched in December 2017 and ran essentially during the first quarter of 2018. Information of the survey went through the usual channels of EPS to its Divisions, Groups and Individual Members, hoping also for the support of its member national societies.

The purpose of this survey is to help define European policy on open science and to improve the career development of researchers. In particular it was to help EPS to provide specific advice and solutions related to needs and expectations of the European community of physicists.

Open science aims to make scientific data and research accessible to all levels of an inquiring society and includes practices such as:

  • open data = open sharing of research data
  • open source = open sharing of research software/code
  • open notebook = open sharing of research notebooks
  • open access = open publishing of research results in journals/textbooks and/or depositing them in repositories/archives
  • open peer review = open sharing of research peer reviews
  • open education = open sharing of education and resources
  • citizen science = involving the general public in scientific research.

The expectation for a large number of respondents was unfortunately not reached. In total 329 persons responded to the survey. If this number is not really enough to achieve a statistical significance the results can nevertheless be used as a trend on the actual information level of the community of physicists.

Christophe Rossel
European Physical Society

More info

Tags:  open access  publication  survey 

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Survey on Open Science & Career Development for Researchers 2017-2018

Posted By Administration, Friday 2 March 2018
Updated: Friday 2 March 2018

This is a survey on open science and career development by the European Physical Society (EPS) in collaboration with G. O’Neill, the European Council of Doctoral Candidates and Junior Researchers (Eurodoc) and with the Open Science Policy Platform (OSPP) fo the European Commission. The survey is aimed at all types and stages of researchers in Europe and particularly encourages early-career researchers to respond.


The deadline has been extended to 15 April 2018.

Click here to access the survey.

Tags:  Career Development  Open Science  survey 

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